Chapter 1 presents an overview of Fee Basis data in general; Chapter 2 presents an overview of the variables in the Fee Basis data; and Chapter 3 describes how SAS versus SQL forms of Fee Basis data differ. The Non-VA Medical Care program covers the full range of medical and dental care, with these exceptions: Although VA utilization files contain many non-Veterans, Non-VA Medical Care files do not. [ SFeeVendor] table. Call: 988 (Press 1), U.S. Department of Veterans Affairs | 810 Vermont Avenue, NW Washington DC 20420. Emergency claims covered under the Veterans Millennium Care and Benefits Act, Public Law 106-117); see 29 CFR 17.120 and 38 CFR 17.1004. Private health insurance coverage through a Veteran or Veteran's spouse is insurance provided by an employer, Veteran or other non-federal source, including Medicare supplemental plans. NNPO. The specific locations of the SAS payment variables and the SQL payment variables can be found in Chapters 4 and 5, respectively. Researchers will need to decide whether they will use the SAS or the SQL data and apply for appropriate IRB approval for use. Many private health insurance companies will apply VA health care charges towards satisfying a Veteran's annual deductible and maximum out of pocket expnse. Relational Database Management Systems (RDBMS) such as Microsoft SQL server have multiple hierarchies for storing data: a domain contains many schemas, which in turn contain many tables. Many URLs are not live because they are VA intranet only. Some VA medical centers purchase care from only one of the hospitals in the chain. Contractor Announces Plan To Fix Non-VA Fee Basis Claims Users must ensure their use of this technology/standard is consistent with VA policies and standards, including, but not limited to, VA Handbooks 6102 and 6500; VA Directives 6004, 6513, and 6517; and National Institute of Standards and Technology (NIST) standards, including Federal Information Processing Standards (FIPS). All access This technology is not portable as it runs only on Windows operating systems. Each year represents the year in which the claim was processed, not the year in which the service was rendered. VA will not pay merely a deductible, copayment, or COB (coordination of benefits) amount. We crosswalked the ScrSSN to allow for comparison with SAS data. This rare event most likely indicates a transfer. SQL data must be linked from multiple tables in order to create an analysis dataset. Veterans applying for and using VA medical care must provide their health insurance information, including coverage provided under policies of their spouses. They appear in Table 6, where an X indicates that the variable appears in the file.10 Vendor type (TYPE), payment category (PAYCAT), treatment code (TRETYPE), and place of service (PLSER) all provide information on the type or setting of care. Basic demographic variables can be found in the [Patient]. Another approach is to search other fee claims submitted by the same vendor to see if a Medicare hospital ID was assigned to those claims. Non-VA Medical Care data are available in SAS form at the Austin Information Technology Center (AITC) and in SAS form and SQL form through the VA Corporate Data Warehouse (CDW)/VA Informatics and Computing Infrastructure (VINCI). [OEFOIFService]and [Dim].[POWLocation]. CLAIM.MD | Payer Information | VA Fee Basis Programs A single inpatient encounter may generate zero, one, or multiple ancillary records, depending on the number of ancillary procedures and physician services received. NNPO. [Patient], [SPatient]. Office of Information and Analytics. Therefore, on the outpatient side as well one must aggregate multiple records to get a full picture of the outpatient encounter. If a patient saw two different providers on the same date who use the same vendor for billing, it will not be possible to distinguish the two encounters. To access the menus on this page please perform the following steps. 1. In this table, some ancillary data are associated with an inpatient FPOV code but have an outpatient FeeProgramProvided field. Generally, VA does not bill Medicare or Medicaid for reimbursement; however, VA does bill other types of health insurance including Medicare Supplemental plans for covered services. U.S. Department of Veterans Affairs. Please switch auto forms mode to off. would cover any version of 7.4. This amounts to approximately 1.7 million claims processed per month and approximately $5-8 billion per year. 16. VIReC Research User Guide: VHA Medical SAS Outpatient Datasets FY2006. To access the menus on this page please perform the following steps. VA HEALTH CARE Management and Oversight of Fee Basis Care Need. Non-emergency care must be approved before the Veteran seeks care in the community.3 For traditional Non-VA care, a Veterans VA provider will submit a request at the local VA facility for Veteran care provided by Fee Basis. Download the tables here. For example, sta3n 589A5 will be found as 589. Get the latest updates on VA community care, including program changes, resources and more! SAS data are housed in 8 ready-to-use datasets per fiscal year. When there is no available rate in the Medicare Fee Schedule, the VA will follow the payment guidelines for Non-VA Medical Care. SAS and SQL data are organized differently and contain different variables. This section describes two elements of the program: the range of services covered and the payment rules used to determine the amount that VA will pay (DISAMT). This seeming complicated arrangement is an efficient way to store data. 6. In general, persons on active duty in the U.S. military are excluded even if they are transitioning to VA care. The Non-VA Payment Methodology Matrix, prepared by the National Non-VA Medical Care Program Office (now the VHA Office of Community Care), presents guidelines for preauthorized care and emergency care for service and non-service connected conditions for both inpatient and outpatient care.17 VA will reimburse the same non-VA provider a different rate depending on whether the Veteran received: a) pre-authorized care; b) emergency care for a service-connected condition; or c) emergency care for non-service connected conditions and non-service connected Veterans. For additional information or assistance regarding Section 508, please contact the Section 508 Office at Section508@va.gov. Authorized care claims must be submitted within 6 years of the date of service, service-connected emergency care claims must be submitted within 2 years of the date of service, and non-service-connected emergency care claims must be submitted within 90 days of the date of service/discharge. Users interested in learning the rules in force at a particular point in time should contact the VHA Office of Community Care. [FeeInpatInvoice] and [Fee]. The status value R stands for re-routed, meaning the claim was re-routed to the Health Administration Center (HAC). ", Military service variables can be found in [PatSub],[PatientServicePeriod], [Patient]. Values for Fee Purpose of Visit (FPOV), HCFA Payment Type (HCFATYPE), Treatment Code (TRETYPE), Place of Service (PLSER), and Vendor Type (TYPE) appear in Appendix B. VSSC provides numerous relevant web reports, data resources, and analytics support, including summary data by facility and VISN and national summary data. Business Product Management. Please note that this method providers an indication of the care provided to a Veteran on a single day, rather than in a single encounter, because multiple providers may use the same billing vendor. The inpatient data will also need to be linked to the ancillary data, or the data representing the professional services provided to a patient while in the hospital, in order to determine the total cost of the inpatient stay. This component communicates with the FBCS MS SQL and VistA database in real time. The key field indicates which invoice they appeared on. Box 30780 Tampa, FL 33630-3780, P2E Documentation Cover Sheet, VA Form 10-10143f. (Anything) - 7.(Anything). The FPOV variable can be found in both the SAS and SQL data. The VA payment (DISAMT) is typically less than or equal to the PAMT value, although in some cases VA will pay more than Medicare would pay. Unscheduled trips may be reimbursed for the return mileage only. Request and Coordinate Care: Find more information about submitting documentation for authorized care. However, one also needs to exercise caution with DRG; there are 2 different sets of DRGs used over time. Community providers should remain in contact with the referring VA Medical Center to ensure proper care coordination. As noted above, in SAS, the patient identifier is the SCRSSN; this is unique to each patient across the entire VA. Researchers and analysts will have to take care to collapse observations properly if warranted, for example to determine the costs, procedures or diagnosis associated with a single stay or visit. Claims Assistance | Veterans' Affairs - South Carolina Veterans Health Administration. The OI&T Enterprise Program Management Office does not endorse nor support Class 2 and Class 3 products and does not support data usage or application programmer interfaces (APIs) between Class 1 National Software products and Class 2 or Class 3 products. VA Technical Reference Model v 23.2 DSS Fee Basis Claims Systems (FBCS) General Decision Reference Component Category Analysis General Information Technologies must be operated and maintained in accordance with Federal and Department security and privacy policies and guidelines. If the gap is 0 or 1, it is part of the same hospital stay and we then want to assess its discharge date. You can submit a corrected claim or void (cancel) a claim you have already submitted to VA for processing, either electronically or in paper. Thus, unauthorized care is not unpaid care it is simply not PRE-authorized care. [Patient], [PatSub]. The VA Fee Basis medical program provides payment authorization for eligible Veterans to obtain routine medical treatment services through non-VA health care providers. FSGLI: Family Servicemembers Group Life Insurance, Schedule of Payments for Traumatic Losses, S-DVI: Service-Disabled Veterans Life Insurance, Beneficiary Financial Counseling and Online Will, Lesbian Gay, Bisexual & Transgender Veterans, Pension Management Center (PMC) that serves your state, Claims Adjudication Procedures Manual/Live Manual, Link to subscribe to receive email notice of changes to the Live Manual. 13. VA will arrange for transportation for them or will reimburse expenses on the basis of vouchers submitted. Conversely, all stays should have at least one discharge diagnosis. The data that is not available is the data element that indicates if it was generated by FBCS or manually entered by the user in FBCS. PDF Office of Inspector General - Oversight.gov The process of linking can be complex; analysts should take care to reduce errors during this process. Contact the VA North Texas Health Care System. However, there are data available regarding the category of visit. While many Veterans qualify for free health care services based on a VA compensable service-connected condition or other qualifying factor, most Veterans are asked to complete an annual financial assessment, to determine if they qualify for free services. Detailed instructions and documentation required for DART data requests can be found on the VHA Data Portal intranet website at http://vaww.vhadataportal.med.va.gov/DataAccess/DARTRequestProcess.aspx. [FeePharmacyInvoice] table contains information on vendor, amount claimed, and amount paid. Clinical variables in SAS format include ICD-9 diagnosis codes, ICD-9 surgical codes, CPT codes and CPT modifier codes, DRG codes and Present on Admission codes. Claims and other FBCS data will be found in PIT or Community Care Referral & Authorization domains. October 1, 2015. If researchers wish to identify ED visits, they may want to use CPT codes or Place of Service codes, rather than FPOV. The outpatient pharmacy data includes medications dispensed in a pharmacy. Research requests for data from CDW/VINCI must be submitted via the Data Access Request Tracker (DART) application. No, only one type of care can be covered by a single authorization. Records that relate PatientSID to PatientICN are found two tables: Patient.Patient and SPatient.Spatient. Thus, the mailing address of the vendor is not always the vendors actual location. Sort data by the patient ID, STA3N, VEN13N, and the admission dates. VA-station related information includes STA3N, STA6A and STANUM in SAS and Sta3n and PrimaryServiceInstitution in SQL. This care will be approved (or denied) by the local VA Fee Office; the Veteran is then free to seek non-VA care. In both SAS and SQL, it can be difficult to determine the provider the Veteran saw for Fee Basis care. 1725 (the Mill Bill) by enabling VA to pay for or reimburse Veterans enrolled in VA health care for the remaining cost of emergency care if the liability insurance only covered part of the cost. A claim for which the Veteran had coverage by a health plan as defined in statute. Name of the medication. A description of the Patient and SPatient schema is available on the VIReC CDW Documentation webpage: http://vaww.virec.research.va.gov/CDW/Documentation.htm (intranet only). This research was supported by the Health Services Research and Development Service, U.S. Department of Veterans Affairs (ECN 99017-1). Thus, in SQL the total cost of an inpatient stay would be determined by evaluating the DisbursedAmount in the [Fee]. Pre-2007, DISAMT and INTAMT each have two implied decimal places a value of 1000 would indicate $10.00. URLs are not live because they are VA intranet only. March 2018: Due to the transition of the National Non-VA Medical Care Program Office to the VHA Office of Community Care and updates to the VINCI website, some documents may no longer be available. Information from this system resides on and transmits through computer systems and networks funded by the VA. [ModeOfTransportation] and [Fee]. If you are in crisis or having thoughts of suicide, The mileage is calculated using the fastest route. The Routing tool manages how Health Care Finance Administration (HCFA) and Uniform Billing (UB) claims will electronically flow through the FBCS program. For billing questions contact: Health Resource Center The Fee Basis program or Non-VA Care is health care provided outside VA. NVCC Office coordinates services and payments for Veterans receiving non-VA care for emergent and non-emergent medical care. These vendors are presumably hospital chains. If it still cannot be found, then the stay may have ended on the day the person stabilized. NOTE: The processes outlined below are exclusive to supplying documentation for unauthorized emergent care. In both SAS and SQL data, outpatient data are organized in long format, with one record per CPT code. MDCAREID is not available in the outpatient SAS Fee Basis data, even though some outpatient services are provided in a hospital. Note: A Veterans insurance coverage or lack of insurance coverage does not determine their eligibility for treatment at a VA health care facility. Also, you may have to wait until the General Enrollment Period (from January 1 to March 31) to enroll in Part B. All SAS prescription-related data is found in two files: the PHR file and the PHARMVEN file. Unlike the other patient identifiers in SQL such as PatientIEN or PatientSID, PatientICN is supposed to be unique to each patient across VA. 3. If a patient received care at another facility, that patient will be have a different PatientSID assigned for that facility. Identifying Veterans in the CDW [online; VA intranet only]. The Medicare hospital provider ID (MDCAREID) is entered by fee basis staff in order to calculate hospital reimbursement using the Medicare Pricer software. The Fee Basis files' primary purpose is to record VA payments to non-VA providers. SQL data contain both SCRSSN and SSN, but these data reside in the SPatient table at CDW, and cannot be accessed by researchers without the CDW data manager and IRB approval.
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